Terms and conditions for SVC2025
By registering for and/or attending the Student Voice Conference 2025 (SVC 2025), you (the ‘Attendee’) agree to the following Terms. These terms apply to all participants, including conference delegates, speakers, exhibitors, and sponsors. ‘We’, ‘event organisers’, ‘ACSV’, and any other such term refer to the Australian Council for Student Voice Ltd. (ACN 672 202 078).
2.0 Registration & Payment
2.1 Registration
Registration for SVC 2025 can be completed online through the official event website. All registrations must be submitted through the provided registration forms and are subject to approval. Any decision made by the event organisers is final.
Registration for those under 18 must be completed by a parent or guardian.
2.2 Payment
To complete your registration, payment must be made at the time of registration. Accepted forms of payment include credit/debit card and other approved methods indicated on the event website. By submitting your registration, you authorise the event organisers to process the registration fee.
2.3 Payment Deadlines
Full payment is required to confirm your registration. If payment is not received by the stated deadline, your registration may be automatically cancelled.
3.0 Cancellation & Refund Policy
3.1 Cancellation by Attendee
If you need to cancel your registration, you must do so in writing by contacting the event organisers at events@studentvoice.org.au. The following cancellation terms will apply:
· Cancellations made 30 days or more before the event will be eligible for a full refund, minus a 10% administrative fee.
· Cancellations made between 14 and 30 days before the event will be eligible for a 50% refund.
· Cancellations made within 14 days of the event are non-refundable.
3.2 Cancellation by Event Organisers
In the unlikely event that SVC 2025 is cancelled by the event organisers, all registered attendees will be notified immediately. A full refund will be issued to all attendees in the case of a cancellation initiated by the organisers.
3.3 Force Majeure
If the event is delayed, rescheduled, or cancelled due to circumstances beyond the control of the event organisers (e.g., natural disasters, pandemics, government restrictions), no refunds will be issued. Attendees will be given the opportunity to transfer their registration to a rescheduled date or receive a partial credit for future events.
4.0 Event Access & Conduct
4.1 Event Access
Access to SVC 2025 is limited to registered attendees only. Attendees must present their registration confirmation and any required identification to gain entry to the event.
4.2 Code of Conduct
Attendees are expected to conduct themselves in a professional and respectful manner during the event. Any form of harassment, discrimination, or inappropriate behaviour will not be tolerated and may result in immediate removal from the event without refund.
4.3 Event Content
The event organisers reserve the right to change the event schedule, speakers, and content at any time. While we aim to provide an accurate and up-to-date program, the event organisers are not liable for any changes or cancellations of specific sessions, speakers, or other activities.
5.0 Data Protection & Privacy
5.1 Personal Information
By registering for SVC 2025, you agree to provide accurate and complete personal information, which will be stored securely in line with our Privacy Policy. We collect this data to facilitate event registration, communication, and post-event follow-up.
5.2 Use of Data
Your personal data may be used by the event organisers and sponsors for event-related communications, marketing, and future event notifications. We will not sell or rent your data to third parties. You may opt-out of receiving marketing emails at any time by using the unsubscribe link in our communications. Further information regarding the use of your data is available in our Privacy Policy, on our website: studentvoice.org.au/corporate/reporting.
5.3 Event Photography & Recording
As part of our advocacy, research, and outreach efforts, we use photos and videos in various materials, such as newsletters, reports, presentations, educational resources, promotional content, and on our website or social media platforms. These images help illustrate our work, celebrate achievements, and highlight the voices and stories of the people we support.
By attending SVC 2025, you consent to being photographed, filmed, and/or recorded during the event. Event photos, videos, and audio may be used for the following purposes:
• Educational materials (e.g., reports, lesson plans, presentations)
• ACSV’s website and digital platforms
• Social media posts (e.g., Facebook, Instagram, LinkedIn)
• Promotional materials (e.g., flyers, brochures, posters)
• Media releases and public communications
By registering for SVC2025, you give permission for the ACSV to use the photos, videos, and audio that may be captured at the event. Your photos, videos, and audio will not be used for any purposes other than those specified within these terms. The ACSV will take reasonable steps to ensure that privacy is respected, in line with the ACSV’s Privacy Policy. You may withdraw your consent at any time by contacting privacy@studentvoice.org.au, and the ACSV will cease using the photo(s) in future publications. For the avoidance of doubt, by attending this event you consent as if you had completed the Photo Permissions form located on our website: studentvoice.org.au/corporate/reporting. If you do not wish to be recorded or photographed, please notify the event organisers in advance.
6.0 Liability & Disclaimer
6.1 Limitation of Liability
By attending SVC 2025, you agree that the event organisers are not responsible for any loss, damage, injury, or illness incurred during the event. This includes, but is not limited to, accidents, personal property loss, and health-related issues. You are responsible for your own safety and well-being while attending the event.
6.2 Indemnity
You agree to indemnify and hold harmless the event organisers, their staff, volunteers, and partners from any claims, damages, or liabilities arising out of your attendance at the event, including any claims for personal injury, property damage, or loss.
7.0 Sponsorship & Exhibitor Terms
7.1 Sponsorship & Exhibitor Registration
Sponsors and exhibitors must complete their registration and payment prior to the event. Additional terms for sponsors and exhibitors may be provided separately and must be agreed to before their participation is confirmed.
7.2 Sponsorship Cancellations
Sponsors and exhibitors who cancel their participation are subject to the following cancellation policy:
· Cancellations made 30 days or more before the event will receive a full refund, minus a 10% administrative fee.
· Cancellations made between 14 and 30 days before the event will receive a 50% refund.
· Cancellations made within 14 days of the event will receive no refund.
8.0 Governing Law & Dispute Resolution
8.1 Governing Law
These Terms of Service shall be governed by and construed in accordance with the laws of the state of Victoria, Australia.
8.2 Dispute Resolution
Any disputes arising from these Terms of Service or the event shall first be addressed through mediation. If the dispute cannot be resolved through mediation, it shall be subject to arbitration or litigation in the Victorian Civil and Administrative Tribunal (VCAT).
9.0 Amendments to Terms
The event organisers reserve the right to amend or update these Terms of Service at any time. Attendees will be notified of any significant changes, and the updated terms will be posted on the event website.
By registering for SVC 2025, you acknowledge that you have read, understood, and agreed to these Terms of Service.
For any questions or further clarifications regarding these terms, please contact the event organisers:
National Office